Volunteers Frequently Asked Questions

Q. How do I register/sign up as a volunteer?

A. To register as a volunteer please go to Volunteer Registration Page and fill in the online registration form.

Q. When I register am I signing up for the whole event?

A. You have the option to sign up for the whole week or day (s) that suit your availability.

Q. I wish to be a reserve / on-call volunteer.

A. We are always looking for additional volunteers that we can call upon during the week.  If you are interested as an emergency volunteer please register at Volunteer Registration Page and make the days you are available and what areas interest you. 

Q. Do I need a Working with Children's card (WWC)

A. With the new state governtment legislation from the 1 August 2017, all volunteer are required to have a Working With Childrens card (WWC).  To apply for a WWC please visit the website to apply for a WWC Card.  Fill in the online form then print out the form (only takes less than 5 mins) with a passport photo take it to Australia Post. There is no cost to you only your time to fill in the application and visit Australia Post.  If you have any questions regarding the WWC please contact your Club or Callum Hazell at Australian Sailing on 9593 0066 for more information.

Q.  I now have a Working with Children's Card and I need to advise Australian Sailing?

A. Please email or call Callum Hazell with your WWC card number once you have received your card.  Callum shall update the volunteer registration.  Email:[email protected] Ph: 9597 0066

Q.  Will you be checking for the WWC Card?

A. Yes Australian Sailing will be checking at the time of volunteer registration, please make sure you have your WWC on hand for AS to check the details.

Q. What parking is avaliable around RBYC?

A. The event has provided a map outlining the free parking around the club and side streets, click here for more information.

Q. What roles are available?

A. There are many roles that you can assist, on-water and on-shore to see the full list go to our online registration to see the list of roles.  These include;

On-Water;

  • Course boat
  •  Finish boat
  •  Media boat driver
  •  On water social media
  •  Pin boat
  •  Rescue boat
  •  Start boat
  •  Tower

Off-Water;

  •  Beach marshal
  •  Boat refuelling volunteer
  •  Courtesy car coordinator
  •  Courtesy car driver
  •  West Beach Pavilion Kites
  •  Marina marshal
  •  Measurement volunteer
  •  Media Centre volunteer
  •  Operations/ logistics
  •  Parking attendant
  •  Regatta office administration/ registration
  •  Results
  •  Sign on/sign off

Q. Where do I park my car?

Information to come. 

Q. Where do I pick up my volunteer pack?

A. Volunteer Registration opens on 28th November from 1400hrs – 1800hrs, upstairs in the Bayview Room.  Alternatively, you can complete your registration on 29th November onwards at the regatta office in the Jock Sturrock Room.

Q. If I am unable to register in the week prior to the event, what are my options?

A. Whilst we request that ALL volunteers register prior to the event, we understand that there may be some rare circumstance in which this is not possible.  If you are unable to register prior to the event, please make yourself known to the Sailing Manager, Lesley Fasala at 03 9597 0066 or [email protected]

Q. Do I need to sign on every day?

A. You must Sign On and Sign Off every day you are attending the regatta. You will receive your lunch for the day only when you Sign On. Sign On/ Off Station will be located at the Jock Sturrock Room.

Q. Where do I pick up my lunch voucher?

A. You will receive your voucher for the day only when you Sign On. Sign On / Off Station will be located at the Jock Sturrock building. Lunches can be picked up from the RBYC Café when you present your voucher.

Q. Where can I leave my personal belongings?

A. If any volunteers have personal items eg keys, wallet etc lockers will be available via RBYS. A deposit for the key is required and will be returned once the key is returned to RBYS.

Q. What is a Partner Club?

A. A Partner Club is a club assisting and delivering a course at Sail Melbourne.

Q. My club is not a Partner Club, can I volunteer?

A. Yes. You don’t need to be a member of a Partner Club, all volunteers are welcomed to assist and gain experience at the Sail Melbourne.

Q. How do I receive communications from the event organisers?

Information to come.

Q. I’m not receiving my communications (volunteer newsletter)?

Information to come.

Q. When does the volunteer roster come out?

A. The volunteer roster will be sent out closer to the event. If you have any questions please contact Australian Sailing - Callum Hazell at [email protected] or +61 3 9597 0066.

Q. Do I have a team leader?

A. Yes. All volunteers will be assigned a team leader.  The team leader is your contact for the whole event.  If you need to change a day or session please email your team leader who try to facilitate to your request.

Q. Who is my team leader?

A. Yes. All volunteers will be assigned a team leader.  The team leader is your contact for the whole event.  If you need to change a day or session please email your team leader who try to facilitate to your request.

Q. What do I need to bring if I’m on the water?

A. As we get closer to the event details of your team leaders will be emailed to all volunteers providing you a photo and contact details.

Each on water course have Team Leaders responsible for each course. Details on this will be available closer to the event.

Q. Are my details confidential?

A. Only your team leader has access to your personal medical information, however to assist in your team’s communications your contact details will be shared to all members of your team. 

Q. Will there be a briefing before we start the event?

A. It is compulsory for all volunteers to attend the Volunteer Induction and Safety Briefing on 28 November at the Royal Brighton Yacht Club (Bayview Room upstairs) at 1800hrs. If you are unable to attend you must notify your Team Leader as they will need to brief you on the meeting.

Q. Will there be a daily briefing?

A. Your team leader may hold a team meeting in the morning to inform you of information that is relevant for the day.  Your team leader will notify you of the meetings.

Q. Where can I find the schedule for the week?

A. The schedule is located at the Volunteer Program page

Q. 2.4Rm and Liberty Sailors

A. The following classes 2.4Rm and Liberty classes can acquire a Fob key from Royal Brighton Yacht Club at Sail Melbourne International, a deposit of $50  is required by the club the deposit will be returned when the fob is returned.   This allows sailors to access the marina at any time during the regatta.  Further information contact RBYC on obtaining Fob key for Sail Melbourne International.  

Q. Support Boats

A. If support boats require a fob key to access the marina , a deposit of $50  is required by the club the deposit will be returned when the fob is returned.   This allows sailors to access the marina at any time during the regatta.  Further information contact RBYC on obtaining Fob key for Sail Melbourne International.  

Q. What are the access times to the marina?

A. The hours of access to the marina are:

The club gate will be opened between the following times;

  • 0830am – 1200 Gate Open does not require a fob key
  • *1200 – 1400 marina gate closed  
  • 1400 – 1600 – Gate will be opened

* A volunteer will be placed on the gate to provide access to the marina